New Mandatory Federal Employment Posters

On August 1, 2016, the Department of Labor (DOL) updated two mandatory federal employment posters: the Fair Labor Standards Act (FLSA) and Employee Polygraph Protection Act (EPPA).

Multiple changes have been made to both posters including additional information about independent contractors and nursing mothers, revised information on tip credits, and updated information on DOL enforcement. To protect your organization and your employees, employers should post the revised posters now.

KMA recommends the following employment posting practices.

WORKSITE POSTINGS: Post all required state and federal posters in an accessible employee area. Employment posters must be displayed or posted in conspicuous places where they are easily visible to all employees—the intended audience. The FMLA, EEO, and EPPA posters are also required to be placed where they can be seen by applicants for employment. Common places for displaying posters are break areas and common hallways. Employment postings should be checked at least annually to ensure they are up-to-date.

MUNICIPAL AND OTHER REQUIRED NOTICES AND POSTINGS: Depending on work location, employers may also need to post municipal postings or others required such as for federal contract work. Some states require additional notices to be sent to employees.

EMPLOYER INFORMATION: Ensure employer contact information is filled in where required on employment posters.

SMOKING POLICY: Post the company smoking policy at all work locations as required for Maine employers.

COMPANY SEXUAL HARASSMENT POLICY: Post the employer’s sexual harassment policy in all work locations in addition to the state of Maine poster on sexual harassment to reinforce the policy.

REMOTE LOCATIONS: Employees working remotely also need to have access to view required employment postings. The required posters and notices can be emailed to each remote employee. The posters can also be posted on a company Intranet and employees should be informed of this posting location.

With KMA, updating your employment posters has never been easier! Here are the links to the federal and state DOL sites to assist you.

Maine and Federal
http://www.maine.gov/labor/posters/

Massachusetts
http://www.mass.gov/lwd/labor-standards/dls/massachusetts-workplace-poster-requirements.html

New Hampshire
http://www.nh.gov/labor/forms/mandatory-posters.htm

Vermont
http://labor.vermont.gov/publications/

City of Portland Minimum Wage
http://www.portlandmaine.gov/DocumentCenter/Home/View/11159

http://www.portlandmaine.gov/DocumentCenter/Home/View/9390

Federal Contracts
http://www.dol.gov/compliance/topics/posters.htm

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